illustration of a nonprofit website being maintained by five people

Nonprofit organizations rely heavily on their websites to connect with donors, engage volunteers, and promote their mission. A steady, reliable online presence is crucial. While WordPress is a great choice due to its user-friendly interface and vast plugin options, neglecting regular nonprofit WordPress maintenance can lead to unnecessary crises that can have a negative impact on your organization’s reputation and donor trust.

Let’s dive into five key ways nonprofit WordPress maintenance helps prevent such crises and ensures smooth operations for these organizations.

Why do WordPress websites need maintenance?

Maintaining a nonprofit WordPress website is essential for the success and longevity of the organization. Nonprofits heavily rely on their websites to connect with donors, engage volunteers, and promote their mission. However, simply launching a website is not enough; regular maintenance is crucial to ensure its continued effectiveness.

Enhanced Website Security

Cybersecurity is a real concern for nonprofits. With sensitive donor information and online transactions being processed, you can’t afford to overlook website security. Regular WordPress maintenance is your reliable superhero in this aspect. By keeping your WordPress core files, themes, and plugins updated, you minimize the risk of security breaches and attacks. These updates often include fixes for known vulnerabilities and patches for potential exploits. By investing in regular nonprofit WordPress maintenance, you’re engaging a security shield for your website, protecting valuable data, maintaining donor trust, and safeguarding your organization’s reputation.

Improved Website Performance

Ever clicked on a website and waited for ages for it to load? Frustrating, right? Your website visitors feel the same way. Slow-loading websites can seriously hamper user experience and engagement, which ultimately affects donations and conversions. Regular WordPress maintenance for nonprofits involves optimizing your website’s performance by compressing images, caching content, and optimizing the database. These behind-the-scenes activities ensure your website loads lightning-fast, delivering a seamless experience to your visitors. By investing in regular maintenance, you’re not only preventing potential crises caused by poor performance but also ensuring that your nonprofit’s message reaches your target audience effectively.

Regular Backups and Disaster Recovery

Picture this: you wake up one morning to find your website has crashed, and all your precious content—years of blog posts, donor information, and campaign materials—are gone. Cue the horror music. Don’t panic! Regular backups and disaster recovery plans will reduce the need to hire an Olivia Pope. Nonprofit WordPress maintenance should include automated backups of your website’s files and database at regular intervals. These backups are securely stored offsite, ensuring you can quickly restore your website to its previous state even in the face of a crisis. By having robust backup and disaster recovery measures in place, nonprofits can sleep soundly knowing that their hard work won’t go down the drain due to a website failure.

Maintain Plugin and Theme Compatibility and Functionality

Ah, plugins and themes—the magical elements that add functionality and beauty to your WordPress website. But beware, not all plugins and themes play nice together. Using outdated or incompatible ones can cause conflicts, resulting in broken functionality or website crashes. That’s where nonprofit WordPress maintenance works as a preventative insurance plan. Regular maintenance ensures that all your plugins and themes are up to date and compatible with the latest version of WordPress. By doing so, you prevent potential crises caused by plugin conflicts, ensure smooth website operations, and provide a seamless experience to your visitors.

Content Management and Updates

Nonprofits are dynamic organizations with constantly evolving campaigns, events, and achievements. Neglecting to update website content can give the impression of inactivity and disconnect. Your nonprofit WordPress maintenance plan should include managing and updating website content regularly by in-house staff or hired consultants. By keeping your content fresh, accurate, and aligned with the organization’s goals, nonprofits will engage their audience, attract new supporters, and prevent crises that may arise from outdated information. Regular content updates ensure that the website remains a vibrant hub of activity, showcasing the organization’s impact and initiatives.

WordPress Website Maintenance Best Practices

By following these best practices, you can proactively prevent crises, enhance user experience, and maintain the effectiveness of your nonprofit’s WordPress website.

  1. Regularly Update WordPress Core, Themes, and Plugins. Keeping your WordPress core files, themes, and plugins up to date is crucial for website security and functionality. Regularly check for updates and install them promptly to ensure you have the latest features, bug fixes, and security patches.
  2. Perform Regular Website Backups. Backing up your website regularly is essential to protect against potential data loss or website crashes. Set up automated backups to secure both your website files and database. Store the backups securely offsite, preferably in multiple locations, to ensure they are accessible in case of a crisis.
  3. Monitor Website Security. Implement security measures such as strong passwords, two-factor authentication, and security plugins to protect your website against unauthorized access and malicious attacks. Regularly scan your website for malware or suspicious activities and take necessary actions to address any identified vulnerabilities.
  4. Optimize Website Performance. A slow-loading website can lead to a poor user experience and affect your website’s search engine rankings. Optimize your website’s performance by optimizing images, minifying CSS and JavaScript files, and utilizing caching techniques. Regularly monitor your website’s performance metrics and make necessary adjustments to ensure optimal loading speed.
  5. Regularly Review and Update Website Content. Keep your website content fresh and relevant by regularly reviewing and updating it. Ensure that your mission, programs, events, and contact information are up to date. Regularly check for broken links, outdated information, and make necessary corrections. Engage with your audience through blog posts, news updates, and success stories to keep them informed and engaged.
  6. Monitor Website Analytics. Utilize website analytics tools to gain insights into visitor behavior, traffic sources, and engagement metrics. Regularly monitor these analytics on a monthly or quarterly basis to understand how users are interacting with your website and identify areas for improvement. Use the data to make informed decisions regarding website optimization and content strategy.


Maintaining a nonprofit WordPress website is critical for preventing unnecessary crises and ensuring the smooth functioning of your nonprofit’s online presence. Prioritize WordPress maintenance for your nonprofit—it’s a small investment that will yield great results in the long run. Together, we will ensure a solid online presence for your organization and continue making a positive impact in the world.

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Additional resources

Heather Larson is a WordPress specialist based in Seattle who designs and develops user-friendly websites for nonprofits, wellness professionals, and small business.

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